Associate Vice Chancellor for Finance/Controller’s Office

Banner navigation training is required of everyone that needs to have a Banner account established. Please plan on this taking between 1 to 2 weeks given our training schedule and process of ensuring proper security. The exception to this is if you only need access to Bulldog Buyways or to run Finance reports (under the report tab) in One Port.

Navigation training is not required for those two cases. However, you still need to complete the Banner Finance Access request form.

Please click here to learn how to gain access to Banner Finance.

Resources: Banner Revenue Codes and Expense Codes.

Banner Finance Training

Contact Lydia Gossett at lgossett@unca.edu to sign up.

• Future Training sessions TBD

Banner Finance Self Service Training

Contact Lydia Gossett at lgossett@unca.edu to sign up.

• Future Training sessions TBD

The Accountant responsible for recording and tracking fixed assets reports to the Accounting Manager. All assets with a value of $5,000 are recorded and tracked. If departments wish to track other assets, the Accountant will provide asset tags for their use.

Please familiarize yourself with safeguarding procedures supplemental to the university policy on fixed assets here. Please use the Equipment Transfer Form to report asset changes.

Payments to Foreign Nationals

Contracts, honorariums or agreements cannot be made with a non U.S. citizen until the Foreign National Data Gathering form is completed and reviewed by the Controller’s Office to determine the payee’s status. The form must be completed 6 weeks prior to the start of employment or contract.

What makes payments to Foreign Nationals unique?

The Internal Revenue Service (IRS) and the U.S. Citizenship and Immigration Services (USCIS) impose complex regulations in regards to payments to non U.S. citizen/foreign nationals. Failure to follow these regulations may result in penalties and interest, a revocation of the university’s ability to sponsor foreign national visitors and could potentially jeopardize the foreign national’s future immigration status. In addition to tax regulations, certain payments are only allowable based on an individual’s immigration status pursuant to immigration law.

• Many international students, research scholars and visitors come to UNC Asheville, and most are “nonresident aliens” for tax purposes.
• Nonresident aliens are subject to tax on all payments (wages, scholarships, honorariums, etc.) paid by the university to the individual, group or to a third party on behalf of the individual.

Step one of the process is completion of the Foreign National Data Gathering form. Once the form has been completed, reviewed, and approved, supplemental checklists for each type of payment have been developed to assist in completion of the process. Links to the Foreign National Data Gathering form and the supplemental checklists can be found below.

The Associate Vice Chancellor for Finance/Controller’s Office (Andrea Jackson, ajackson@unca.edu, 828.251.6560) in conjunction with the Director of International Student Services (Robert Straub, rstraub@unca.edu, 828.251.6998) are available to assist with this process.

The Foreign National Data Gathering form is due at least 6 weeks prior to the start of employment or contract.

Checklists

• Employment Checklist
• Honorarium Checklist
• Independent Contractor Checklist
• Scholarship or Fellowship Checklist
• Travel Reimbursement Checklist